The Compliance Register is a cloud-based platform that uses QR codes to create digital records for cleaning, maintenance, inspections, servicing, fire safety and other compliance activities. Every visit is recorded with a complete audit trail.
The platform is suitable for landlords, estate agents, local authorities, facilities management companies, contractors, cleaning companies, schools, healthcare providers, hotels, commercial property owners and any organisation responsible for maintaining buildings or assets.
Simply place a unique QR code at each location or asset. Staff or contractors scan the QR code using their smartphone to access the correct digital register, complete tasks, upload photographs, report issues and record their visit.
No. The Compliance Register works through a web browser, so users can simply scan the QR code and access the relevant record without installing an app.
You can record:
- Cleaning visits
- Maintenance work
- Fire safety checks
- Electrical inspections
- Water hygiene checks
- Equipment servicing
- Health & Safety inspections
- Photographs
- Notes
- Defects
- Completed works
- Contractor attendance
- And many more
Yes. Users can upload photographs before, during and after work, creating a visual record of every visit.
Yes. Different contractors can access the same location while only seeing the information relevant to their work, depending on their permissions.
Yes. Users can report maintenance issues, upload photographs and notify the relevant people instantly.
Absolutely. Every record is stored digitally and can be searched by location, contractor, date, job type or keyword.
The Compliance Register provides a clear digital audit trail showing who completed work, when it was completed and any supporting evidence such as photographs or notes.
Yes. Many organisations use the Compliance Register instead of paper logbooks, making records easier to manage, search and share.
Yes. All records are securely stored in the cloud and protected using modern security measures.
Yes. Records can be exported whenever required for audits, inspections or reporting.
Yes. Whether you manage ten sites or ten thousand, everything can be organised from one central dashboard.
Yes. Administrators can control who has access to specific locations, buildings or functions.
Yes. Automated reminders can be sent for scheduled maintenance, servicing, inspections and other recurring tasks.
Yes. You can see when contractors attended site, what work they completed, photographs they uploaded and any issues they reported.
Most organisations can be up and running quickly. Once your locations are created and QR codes are installed, staff can begin recording activity immediately.
Very little. The system is designed to be intuitive, meaning most users can start using it with minimal training.
Yes. Registers, workflows, users and permissions can all be tailored to suit your organisation.
We provide onboarding support, technical assistance and ongoing customer support to help you get the most from the platform.
Paper records can be lost, damaged or difficult to audit. QR codes provide instant access to live digital records that are always up to date and fully searchable.
Administrators can easily see outstanding tasks and use automated reminders to help ensure compliance.
Yes. QR codes can be configured to allow authorised users, tenants or visitors to report maintenance issues quickly, helping problems get resolved sooner.
No. You can create QR codes for individual rooms, buildings, assets, equipment or entire sites, depending on your needs.
The Compliance Register replaces paper records with a simple digital solution that improves accountability, saves time and gives you complete visibility of cleaning, maintenance, servicing and compliance across every site. Every scan creates a transparent audit trail with timestamps, photographs and activity logs, making it easier to demonstrate compliance and manage your properties with confidence.
