Creating a QR Code

Every location you manage – a communal toilet, a plant room, a bin store – can have its own QR code. Once it’s printed and put up on-site, contractors can scan it to log a visit or cleaning, and anyone can scan it to report a problem. This guide shows you how to create one.

QR code creation is available to Landlords / Property Owners

1. Start a New QR Code Location

From your dashboard, select Create QR Code. This opens the New Location form – fill in the details:

QR Code Name – a clear label for the location, e.g. “Mens Toilet – Ground Floor”
Description – any extra detail to help contractors identify the spot
QR Code Type – Cleaning, Maintenance or Visit – this changes the wording and colour of the printed poster
QR Code Size – A4, A5, 10x15cm or 5x8cm, depending on where it will be displayed
Notes – optional internal notes, not shown to the public

Click Save to create the location.

New Location form for creating a QR code

2. Manage Your QR Locations

Your new location now appears in your QR Locations table, where you can keep everything organised:

View QR Code – open the scannable code for a location at any time
Schedule Visit – book in a contractor visit for that location
Logs – see every visit that’s been logged there
Edit / Delete QR – update the details or remove a location you no longer need

QR Locations table showing a saved location

3. Download & Print the QR Code Poster

Select View QR Code next to your location to generate a ready-to-print PDF poster, sized exactly as you chose. It includes the location name, a scannable QR code, and simple instructions for contractors (“Contractor? Scan to log visit”) and for anyone reporting a maintenance issue or leaving feedback.

Example QR code poster generated for a location

4. Put It Up On-Site

Print the poster, laminate it if it’s going somewhere that gets wet or busy, and mount it clearly at the location – for example just inside the door of a communal toilet:

Illustrative example (AI-generated) – showing how a QR code poster looks once mounted on-site.

Example QR code poster mounted in a mens toilet (AI-generated illustration)

What Happens Once It’s Live

Tenants can:

Report maintenance issues in seconds
Upload photographs
Report emergencies immediately
Highlight health and safety concerns
Provide accurate property information automatically using the QR code

Landlords receive better information sooner, helping them make quicker decisions.

Contractors can:

Record attendance
Upload before and after photographs
Report completed works
Highlight additional defects
Leave detailed notes
Create a permanent maintenance record

Property Inspections

Whether carried out by a landlord, letting agent or inventory clerk, inspections become more valuable because visitors can:

Record maintenance issues
Upload photographs
Report health and safety concerns
Log recommendations
Build a complete digital property history

What Happens Next?

Contractors scan the code to log their cleaning or maintenance visit – it appears instantly in your Log History.
Anyone can scan the same code to report a problem – read our Reporting an Issue guide to see how that works.

Need a hand? Visit our Help & Support centre or get in touch at support@thecomplianceregister.com.

Perfect for:

Private landlords
Portfolio landlords
Buy-to-let investors
HMO landlords
Holiday lets
Serviced accommodation
Build-to-rent operators
Student accommodation providers
Property management companies
Block management companies

Why Landlords Choose It

Protect your investment
Resolve issues faster
Improve tenant satisfaction
Create a complete maintenance history
Reduce paperwork
Improve contractor communication
Support compliance
Better evidence for disputes
Peace of mind

need help? get in touch

We’re happy to help

Support Email

help@thecomplianceregister.com

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