Step By Step Guide

1) Create an Account

Create a free account on The Compliance Register. This will allow you to create up to 5 QR codes for use within your properties for every location that you would like maintained.

A premium account will enable you to create additional QR codes if required. Cleaning, maintenance, site record and other options for the QR Codes are available.

2) Create a QR Code

Creating a QR code is easy with The Compliance Register.

Simply log into your admin area, select ‘Create QR Code’ and fill in a few details about the code and what service you would like to associate with it.

You can select different sizes to suit your needs for where the QR code will be displayed and also order premium vinyl prints of the code.

You can add unlimited additional email addresses to allow multiple contacts to receive notifications.

For cleaning records, you can also create a clear, visible on-site QR code for cleaners and staff to scan and record each clean as it happens. This replaces handwritten sheets with accurate, time-stamped records, photos, notes and completion confirmations.

3) Scan the QR Code

Scanning the QR code allows all contractors, agents or inventory clerks to log their visit, giving a digital record of all site visits in real-time. In order to do this, they will also need to have an account with The Compliance Register, ensuring you have a digital footprint containing the full history of every event that has taken place and who completed the work.

Your tenants / general public can scan and report any issues instantly, without needing to have an account. Non-logged in users will be redirected to a separate area, allowing them to report problems and brief details of the maintenance logs.

4) Maintenance Logs

The person onsite will log their work, with a timestamp showing when the work was completed.

They can also log photos and add any notes, providing a complete, searchable maintenance log containing the complete history of everything that has taken place.

An automated notification will be sent to each contact as soon as the work is done.

5) Messages & Notifications

Communication between landlord and maintenance staff is easy with The Compliance Register.

Via the admin area, you can contact each contractor directly ensuring everything is logged on the system, as well as receiving a confirmation to show they have read the message.

This ensures you have a full historic record of every conversation that has taken place in one easy to find place.